Information About the Library - Library Policy Statements
Basic Borrower Rules
- Borrowers must have a valid library card in their possession to checkout library materials.
- A fine shall be charged on each item loaned which is not returned according to these rules.
- All damages to materials beyond reasonable wear and losses shall be made good to the satisfaction of the librarian.
- Borrowers shall be held responsible for all materials drawn on their library cards and for all fines accruing on the same. Patrons are urged not to loan their cards.
- Patrons may reserve circulating library materials.
- Most books and other materials shall be loaned for a period of 21 days. Due dates shall not be set for days the library is closed.
- Special classes of material may check out for varying periods of time depending on demand and collection size.
- Materials can be renewed.
Fines and Fees
- Fines of ten cents per day shall be charged for all overdue materials except videos and audio tapes/CDs which will carry a fifty cent a day fine and CD-ROMs and DVDs which shall carry a fine of a dollar a day. Fines shall not be assessed on Sundays and holidays.
- Fines shall stop at $5 for all items except CD-ROMs and DVDs that will stop at $10.
- Patrons shall be assessed a replacement fee for individual items lost or damaged based on the current retail price of the material plus a minimum fee of $3 to cover reordering and processing costs.
- The library does not accept replacements or substitutions purchased directly by the patron for lost or damaged library materials as payment for an item. Any reordering of library items shall be done by the librarian and through library sources.
- If lost items are paid for and then found before six month's time, the library will refund the cost of the book, but not the charge for the fine. After a six month period, no refunds will be granted.
- Replacement costs of rare, valuable, or out-of-print material shall be determined on an individual basis by the library director.
- A minimum fee of $25 shall be assessed for all returned checks.
- A maximum service charge of 50% of the account total shall be assessed on all accounts turned over to a collection agency.
- Delinquent patrons shall not be allowed to check out additional materials until all charges are paid in full and all items are returned. Patrons are delinquent if any of the following conditions apply:
Patrons, who fail to return library materials and disregard overdue notices and bills, shall be referred to Utah Billing and Recovery Services (UBRS) for collection. By signing for a library card patrons are agreeing to pay for any unreturned, lost or damaged library materials checked out on their account or on the account of a juvenile patron for whom they have signed. By signing patrons also agree to pay all court costs and attorney fees associated with the collection of a delinquent account, in addition to UBRS's collection fees up to 50% the total amount due on the delinquent account(s). Accounts are considered to be cleared only after all materials have been returned or paid for and after all outstanding fines have been paid.
Delinquent accounts may also be collected pursuant to state law (see Sections 76-6-801, 76-6-802, 76-6-803, 76-6-804, 76-6-805, of the Utah Code.)
- They have any fines on materials returned late.
- They have been billed for overdue materials.
- An adult patron has fines or overdues on his children's cards.
- The preceding thresholds shall be established periodically by the library director and shall be the same for all library patrons.
- Residents and taxpayers of Brigham City and Weber County apply for free library cards. A current driver's license with a picture and the patron's correct address and one other item with the patron's current address (i.e. a check, a recent piece of mail, a rent receipt, etc.) is sufficient identification. Otherwise, two forms of identification proving current residence are required at the time of application as well as some type of government-issued picture ID.
- Parents or guardians shall be responsible for all materials checked out by immediate members of the family who are not yet 18 years of age. Application with the signature of a parent or legal guardian must be on file before a card will be issued to a person under the age of 18.
- Non-residents may apply for a library card by paying an annual non-resident fee. This fee shall be established by the library director on January 1 of each year and shall be based upon the current cost per capita assessed in Brigham City to operate the library system. This fee is non-refundable. ($60 for 2010)
- Patrons shall give immediate notice by phone followed, within 7 days, by written confirmation of loss or theft of library cards or change of address. Patrons shall surrender their cards upon moving from Brigham City. Until written notice is received by the library, patrons shall be held responsible for any materials checked out on lost library cards.
- A charge of $2 shall be made for a duplicate library card.
- Reserved materials may be held for three days after the patron has been notified by phone, or seven days after a hold notice has been sent by mail. Reservations shall be filed in the same order they are listed in the hold queue.
NOTE: The term "materials" as used throughout this policy includes any library item which is loaned to a library patron including, but not limited to, books and non-print items.
Revised by the Brigham City Library Board of Trustees – February 21, 2012
Approved by the Brigham City Library Board of Trustees – February 21, 2012
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Confidentiality of Library Records
Adopted by the Intellectual Freedom Committee, December 1970
The Council of the American Library Association strongly recommends that the responsible officers of each library, cooperative system, and consortium in the United States:
Formally adopt a policy that specifically recognizes its circulation records and other records identifying the names of library users to be confidential. (See also ALA Code of Ethics, Article III, "We protect each library user's right to privacy and confidentiality with respect to information sought or received, and resources consulted, borrowed, acquired or transmitted" and Privacy: An Interpretation of the Library Bill of Rights.)
Advise all librarians and library employees that such records shall not be made available to any agency of state, federal, or local government except pursuant to such process, order or subpoena as may be authorized under the authority of, and pursuant to, federal, state, or local law relating to civil, criminal, or administrative discovery procedures or legislative investigative power.
Resist the issuance of enforcement of any such process, order, or subpoena until such time as a proper showing of good cause has been made in a court of competent jurisdiction.
NOTE: Point 3, above, means that upon receipt of such process, order, or subpoena, the library's officers will consult with their legal counsel to determine if such process, order, or subpoena is in proper form and if there is a showing of good cause for its issuance; if the process, order, or subpoena is not in proper form or if good cause has not been shown, they will insist that such defects be cured.
Adopted January 20, 1971, by the ALA Council; amended July 4, 1975; July 2, 1986.
Approved by the Brigham City Library Board July 17, 1996.
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Gifts and Donations
Books and Materials
Section 1. The library will accept only those gift books and other materials which are included within the scope of its book selection policy and which the library would buy itself if it had the money to do so.
Section 2. The library will accept only books and other materials to which no conditions have been attached, and with the understanding that the Librarian may handle them in any way which best suits the purpose of the library and may dispose of them at any time and in any way if it seems proper to do so.
Money, Real Property and/or Stock
Section 1. Money, real property and/or stock shall be handled as stated in Utah Public Law 37-2-8.
Section 2. Quarterly reports of such money, etc., shall be made by the Librarian to the Library Board and annual reports to the Library Board, the city, and the State Library.
Section 3. Any donations in the amount of $100 or more shall be listed separately, lesser amounts to be listed in the aggregate.
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Group Visitors Policy
Groups visiting the Library will:
Make reservations for dates and times in advance.
Prepare the group for their visit by reading this Group Visitors Policy with them.
Limit the length of the visit to the time necessary; but not so long that the group becomes restless and/or is no longer using the resources wisely.
Provide active adult (teacher) supervision at all times while the group is in the library.
Remember that the noise and activity level should remain low in respect of normal library etiquette.
If patrons or group members remove materials from the shelves for use in the library, we prefer that it be left either on the cart provided for this purpose or on the tables where they were used.
Please remember that this a PUBLIC library: we have other patrons needing help also. Group members will be helped in order.
As with all other patrons, members of the group who wish to borrow materials must have and use their own library card.
Materials will be checked out only to those borrowers who have fines and fees paid and all other materials returned to the library.
The Brigham City Library reserves the right to deny service to all patrons who are unable to operate within this policy.
Approved by the Brigham City Library Board July 17, 1996
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Internet and Online Access Policy*
*This policy is intended to meet the provisions of Rule 223-2 and Sections 9-7-215 and 9-7-216 UCA.
A. The Brigham City Library Board has established this Policy to ensure appropriate use of Internet resources within the Library. This policy will be reviewed by the Library board every three years. The Internet and Online Access Policy will be posted at computer stations for public review and will be available to individuals upon request at the circulation desk.
1. The Library provides workstations for public access to the Internet as an informational and educational resource.
2. All use of Library resources, including the Internet, must be responsible, ethical, and consistent with the purpose for which these resources are provided. Patrons are prohibited from:
(a) sending, receiving, or displaying any text or graphics that may be considered pornographic, obscene or harmful to minors under Utah Law (UCA 76-10-1201 and UCA 76-10-1206);
(b) falsely representing their identity;
(c) attempting to modify or gain access to Library files, passwords, systems, hardware, or data.;
(d) seeking unauthorized access to any portion of any computer system;
(e) attempting to alter or altering programs, components, settings of any kind, databases, or systems;
(f) probing, pinging, or hacking any computer system;
(g) interfering with other patrons using computer workstations;
(h) making copies of copyrighted material, software, or data.
3. Access by patrons to sites that contain obscene or child pornography material is prohibited. It is the responsibility of the parent, guardian, or adult caregiver to set guidelines for their children. The Library staff assumes that visitors under the age of 18 who are unattended in the Library have parental permission to use Library resources, including the Internet.
4. The Library shall use commercial filtering software to block chat rooms, newsgroups, and sites that may be considered inappropriate, obscene, pornographic or harmful to minors. All public accessible computers, including staff computers, will be blocked. Wireless notebook/laptop computers utilizing the Library Internet connections and being used in or near the Library are subject to the same filtering software.
5. The Library board authorizes Library staff to disable the technology protection measures and filters at the request of an adult patron for the purpose of enabling Internet access for research or other lawful purposes (UCA 9-7-215).
6. The Library board authorizes the Library staff to establish reasonable rules to govern the use of computer equipment covering time limits, sign-in procedures, charges for printouts, and other matters regulating use of Library computers. These rules should be prominently displayed near the sign-in area and the computer area. New rules and restrictions may be adopted by the library staff as needed without changes being made to this Internet and Online Access Policy.
7. The Library staff will be instructed during in-service training at a minimum of twice per year about the guidelines to follow in enforcing the Internet and Online Access Policy,
8. The Library staff is authorized to observe and monitor the use of Internet workstations. Misuse of Library computers or Internet access can result in immediate suspension or permanent loss of Library privileges.
9. Any damage to Library equipment, software, settings, or systems requiring repair will be charged to the offending user or the person(s) responsible for the offending user(s). The Library is not responsible for any damage to personal equipment while using library computers.
10. Wireless Internet Policy
(a) Wireless Internet access is available free of charge for use with personal notebook/laptop computers or other wireless devices within the Brigham City Library.
(b) Wireless Internet users are subject to the same commercial filtering software to block chat rooms, newsgroups, and sites that may be considered inappropriate, obscene, pornographic or harmful to minors.
(c) Wireless Internet users are subject to the same restrictions outlined in Article 2(a)–(h) of the Internet and Online Access Policy.
(d) Wireless Internet users are responsible for determining functionality and any needed computer cards or devices through the manufacturer or supplier of their equipment. Library staff is not responsible to provide technical assistance and no guarantee can be made for the ability to establish function for wireless devices.
(e) Wireless Internet users should be aware that the Internet access available at the Library is not secure from those who are able to penetrate non-secure systems. The Library assumes no responsibility for any risk or damage that may result.
(f) The Library assumes no responsibility for the safety, security, or damage occurring to the equipment or files while using wireless equipment in the Library.
(g) The Library cannot control areas in the library where wireless reception may be limited (“dead spots”). The user is free to move to another location.
(h) Wireless Internet users must keep electrical cords out of walk ways.
11. Any patron having Library privileges terminated for violations of the Library Internet and Online Access Policy may appeal to the Library Board for reinstatement of privileges.
12. Any patron having complaints about the Internet and Online Access Policy or its enforcement may appeal to the Library Board.
Approved by the Brigham City Library Board May 15, 2007.
Re-approved by the Brigham City Library Board June 15, 2010.
Re-approved by the Brigham City Library Board May 28, 2013.
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Laptop Loan Procedures/Agreement
The Brigham City Public Library is pleased to offer a laptop computer checkout service. Laptops are available for checkout at the circulation desk for in-library use only.
Limits and Availability
A laptop may only be checked out to adult patrons who have signed the Laptop Loan Agreement on their library cards or to teens from 14-17 whose parent/guardian has signed the Laptop Loan Agreement thereby giving the minor permission to check out a laptop. Parents are responsible for any replacement or maintenance cost incurred by their teen.
The laptop computers can only be checked out by patrons with a valid Brigham City Library card and a current photo ID (state issued driver’s license, state ID card or student body card). The photo ID must match the name on your library card.
The laptops are for use only in the Brigham City Library and cannot be removed from the building. If a laptop is taken out of the library, the Brigham City Police Department will be notified and the borrower will be denied future laptop borrowing privileges.
Patrons who have overdue books or fines are ineligible to use this service.
Laptops will be available on a first-come, first-serve basis. If all laptops are checked out patrons may put a laptop on hold, but may not reserve a laptop for a specific time. Patrons should remain in the building and will be notified over the library paging system when a laptop is ready for them. Laptops will be held for 15 minutes before being passed on to the next patron. All laptop holds will be cleared 1 hour prior to closing.
An eligible patron is allowed to borrow one laptop at a time.
Laptops will not be checked out when there is less than one hour of time before the library closes.
Borrowers may not install software on the machines.
Borrowers may not alter, delete or copy any software loaded on the laptop or otherwise change its existing configuration.
Wireless printing is available.
Wireless Internet is available.
Files including audio may only be listened to using headphones. Patrons are responsible for supplying their own headphones.
By agreeing to the Laptop Loan Agreement, patrons are also agreeing to the Library’s Internet Policy which is posted near the Internet terminals and online.
Library staff has first use of these laptops for programming purposes and may reserve them for library programs. Laptops may not be reserved for non-library programs.
No start-up discs or software from outside the library are permitted.
A patron borrowing a laptop is required to present a valid Brigham City Library card AND current picture ID. The patron must leave his/her picture ID at the circulation desk while using the laptop and it is his/her responsibility to pick it up at the desk at the time he/she returns the laptop. There are no exceptions to this agreement unless approved by the Library Director.
Patrons must have previously agreed to and signed the Laptop loan police, or for patrons ages 14-17 a parent/guardian must have previously agreed to and signed the Laptop Loan Agreement granting their teen permission to check out a laptop. Parents are responsible for any replacement or maintenance cost incurred by their teen.
Usage on a family card requires that the primary person (person whose name the card was issued under) be the patron checking out the laptop.
Patrons must update any address changes with the circulation desk before checking out a laptop.
Borrowers are cautioned to save files to their flash or jump drives, CD-R, CD-RW, DVD-R, DVD-RW or to send them via an email attachment. All files will be erased after the computer is returned.
The laptop will be checked out to the borrower’s Brigham City Library account.
Loan Periods and Renewal
The checkout period for each laptop is two hours.
All checked-out laptops must be returned to the Circulation Desk a half-hour before the library closes.
A checked-out laptop can be renewed for another two hours, given that no other eligible patrons are waiting to check out a laptop. Time may be extended at the discretion of a librarian.
The borrower must return the laptop along with accessories to the circulation desk at the end of the checkout period to renew the checkout.
When returning, the borrower should allow at least five minutes for a staff member to check the equipment.
Borrowers must return the laptop to the circulation desk staff. A laptop should not be left unattended at the circulation desk or anywhere else in the library.
A staff member will verify that all parts are present and that the computer and all accessories are in good working order.
The laptop will then be checked in from the borrower’s library account.
All laptops must be returned to the circulation desk 30 minutes prior to closing.
Any laptops not returned by the time the library closes for the day will be reported as stolen to the Brigham City Police Department.
Fines and Liability
A patron's privilege to check out a laptop may be removed for one month if the patron fails to return loaned equipment by the due time on more than two occasions or leaves before the check-in procedure is complete.
The borrower is responsible for making sure that the laptop is in working order and without physical damage when it is checked out.
Under no circumstances should a borrower leave the laptop unattended. The library will not be responsible for a lost or stolen laptop even when it is used in the library.
The borrower shall be responsible to return the laptop to the circulation desk at the end of the check-out period. An hourly overdue fine of $10 will apply to laptops not returned within 30 minutes of the time they are due. Fines shall stop at $100.
Laptops not returned by library closing time will be considered stolen. The Brigham City Police Department will be notified and an investigation may be initiated.
It is the borrower’s full responsibility and fiscal liability for all costs associated with damage to the laptop computer or its associated peripheral equipment during the period it is checked out or its replacement costs should it be lost or stolen.
Lost or damaged fees for laptops will be based on a reasonable assessment of the cost of replacement or repair.
Patrons who have lost or damaged a laptop will be sent two bills by mail to the address they provided the library when they signed up for a library card.
Patrons, who fail to respond to these bills or have moved without providing the library with a new address, shall be referred to LJT Resources for collection. By signing for a library card patrons are agreeing to pay for any unreturned, lost or damaged library materials checked out on their account or on the account of a juvenile patron for whom they have signed. By signing patrons also agree to pay all court costs and attorney fees associated with the collection of a delinquent account, in addition to LJT’s collection fees up to 50% the total amount due on the delinquent account(s). Accounts are considered to be cleared only after all materials have been returned or paid for and after all outstanding fines have been paid.
Troubleshooting Problems and Questions
If patrons experience problems with laptop hardware or applications or have questions, they should ask for assistance at the circulation desk.
The borrower will be fiscally responsible for any damage to a laptop if he/she tries to troubleshoot problems.
Violation of the Laptop Check-out Procedures/Agreement may result in the following:
Termination of laptop privileges, temporary or permanent, at the discretion of the library director.
The Brigham City Public Library is not responsible for damage to any removable drive (e.g. floppy, CD or flash drive) or loss of data that may occur due to malfunctioning hardware or software. The library is not responsible for any ID which has not been picked up by patrons.
The library has the right to update and change these procedures at anytime without notice. It is the responsibility of the user to read and accept the current version of the procedures and review the Agreement as necessary.
END OF PROCEDURES/AGREEMENT
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Library Bill of Rights
The Council of the American Library Association reaffirms its belief in the following basic policies which should govern the services of all libraries:
As a responsibility of library services, books and other library materials selected should be chosen for values of interest, information and enlightenment of all the people of the community. In no case should library materials be excluded because of the race or nationality or social, political, or religious views of the authors.
Libraries should provide books and other materials presenting all points of view concerning the problems and issues of our times; no library materials should be proscribed or removed from libraries because of partisan or doctrinal disapproval.
Censorship should be challenged by libraries in the maintenance of their responsibility to provide public information and enlightenment.
Libraries should cooperate with all persons and groups concerned with resisting abridgement of free expressions and free access to ideas.
The rights of an individual to the use of a library should not be denied or abridged because of his age, race, religion, national origins or social or political views.
As an institution of education for democratic living, the library should welcome the use of its meeting rooms for socially useful and cultural activities and discussion of current public questions. Such meeting places should be available on equal terms to all groups in the community regardless of the beliefs and affiliations of their members, provided that the meetings be open to the public.
Adopted June 18, 1948
Amended February 2, 1961 and June 27, 1967 by the ALA Council
Approved by Brigham City Library Board July 17,1996
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Meeting Room Policy
As an institution of education for democratic living, the library offers the use of its meeting rooms for socially useful and cultural activities and discussions of public questions.
Use of the library meeting rooms does not constitute endorsement by the library of points of view expressed by participants in the program. No advertisement or announcement implying such endorsement will be permitted.
Meeting rooms in the library may be reserved without charge for use by educational, civic, cultural, and governmental groups.
Rooms may not be reserved by commercial groups. EXCEPTION: Profit-making organizations sponsoring an educational program of a non-profit nature shall be permitted to use meeting rooms for a fee provided the meetings are open and are free to the general public.
Rooms may be reserved by denominational groups only if the following conditions are met:
No collections may be taken.
No religious services may be held.
Family groups may not reserve the rooms.
No printed material or the like may be distributed on library property without the consent of the librarian.
Neither name or address of the library may be used as the official address or headquarters of an organization without permission of the library.
All meetings must be open to the public.
Children of people attending the meeting must be supervised at all times by an adult.
Unsupervised children will be escorted to their parents in the meeting rooms and they will be required to stay in the room with their parent.
Reservations must be made by an adult.
Groups of high-school age and under must be sponsored and their meeting must be attended by an adult.
Reservations shall include the name of the organization, time desired, number of persons expected, and the name and telephone number of person responsible.
Reservations may be made no further in advance than one month.
Recurring reservations (monthly meetings) may be made for only one month at a time.
Rooms will be assigned in order of receipt, whether reservation is made by phone, letter, or in person.
Evening reservations will be limited to one meeting a month EXCEPT in cases of on-going classes and seminars and this at the librarian's discretion.
Daytime reservations will not be limited to any number per month.
Should a change of plan occur reserved rooms should be cancelled as soon as possible and no later than 24 hours before the scheduled time. Groups consistently failing to inform the library of cancellations will be denied use of the meeting rooms.
The library reserves the right to cancel permission to use a meeting room, or to substitute facilities if the scheduled room is needed for other purposes.
Signage - no signs poster's etc... without librarian's okay.
Furniture and Cleanup
No additional furniture or equipment other than that furnished by the library shall be used without library approval, excluding projectors and screens.
Individuals may obtain permission to operate the library's equipment by taking instruction in their use and demonstrating their ability to operate the equipment.
The library will not provide storage for the property of organizations meeting in the library building. Nothing may be fastened or affixed to the walls. Decorations, if any, must approved by the librarian.
Rooms shall be left in a neat and orderly condition. Groups breaking this rule shall be given notice that a second offense will result in its being denied further use of meeting rooms.
The applicants will pay for any damage.
Food and Smoking
No food or smoking is allowed in meeting rooms.
No admission fee may be charged for entrance to a meeting or program, nor may a collection be taken, except for library sponsored activities.
Scheduled group meetings shall comply with the library's public service hours. In unusual circumstances exceptions shall be made by the library director at his or her discretion.
Meeting rooms may be opened 15 minutes in advance of the time scheduled for the meeting. If performers or organizations wish to enter the room in advance of this time, arrangements must be made at least one week in advance.
Incoming messages will be accepted for persons attending meetings.
Outgoing calls may be placed from the public phone near the main entrance.
Groups are permitted only in public area.
The staff lounge and all other non-public areas are not for group use.
Approved by the Brigham City Library Board July 17, 1996.
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Non-Resident Brigham City Corporation Employee Cards
The Brigham City Library has elected to allow Brigham City Corporation (BCC) employees who are Non-residents to get a library card for each year they are working for BCC.
With these cards the card holders shall be subject to the Brigham City Library circulation policy and all other library policies and have access to the same library products as other card holders, according to library policies. These cards are for the individual employee and may not be made into family cards.
Employees must bring their BCC ID badges and report in which Department they work.
Employee cards shall expire one year from the date of issue/renewal. To renew library cards employees must bring in their BCC ID badges to show that they are still working for BCC.
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Non-Resident Brigham City Students/School Faculty & Staff Cards
The Brigham City Library, in a desire to support the education of Brigham City students, has elected to allow Brigham City students whose families are not city residents to get a limited use (5 check-outs) library card for each academic year they are attending a Brigham City school in the Box Elder School District. Non-resident faculty/staff for Brigham City schools in the Box Elder School District (BESD) may also get a library card.
With these cards the cardholders shall be subject to the Brigham City Library circulation policy and all other library policies and have access to the same library products as other card holders, according to library policies. These cards are for the individual student or faculty/staff member and may not be made into family cards.
Faculty/staff must bring their BESD ID badges and report in which school they work. Students must bring in their student ID showing that they are enrolled at a Brigham City school for the current academic year. Students who do not receive ID cards from their school may log into the district’s website and print out a sheet showing the student’s name and the school they attend, or if accessed at the library they can simply show the staff member the information on the monitor of the device they are using.
Student and faculty/staff member cards shall expire on 30 September of each calendar year so that students will have library access through the summer months and into the new academic year. To renew library cards students and faculty/staff members must bring in their ID cards/badges or printouts to show that they are enrolled/working at a Brigham City school for the new academic year.
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Statement on Labeling
An Interpretation of the Library Bill of Rights
Labeling is the practice of describing or designating certain library materials by affixing a prejudicial label to them or segregating them by a prejudicial system.
The American Library Association opposes this as a means of predisposing people's attitudes towards library materials for the following reasons:
Labeling is an attempt to prejudice attitudes and as such, it is a censor's tool.
Some find it easy and even proper, according to their ethics, to establish criteria for judging publications as objectionable. However, injustice and ignorance rather than justice and enlightenment result from such practices, and the American Library Association opposes the establishment of such criteria.
Libraries do not advocate the ideas found in their collections. The presence of books and other resources in a library does not indicate endorsement of their contents by the library.
The American Library Association opposes efforts which aim at closing any path to knowledge. This statement does not, however, exclude the adoption of organizational schemes designed as directional aids or to facilitate access to materials.
Adopted July 13, 1951. Amended June 29, 1971, by the ALA Council.
Approved by Brigham City Library Board July 17, 1996.
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